December 12, 2018 Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY DECEMBER 12, 2018 AT 7:00 PM.

THOSE PRESENT:

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Curtis Whipple.

APPROVAL OF THE MINUTES: April Torgerson made a motion to accept the minutes for last month.  Shawn Davis seconded.  All in favor.

FINANCIAL REVIEW

Financial review. Heather Okerlund gave an update on budgets and updated projections and reviewed some possible one time expenditures. 

Curtis Whipple made a motion to accept the accounts payable.  April Torgerson seconded. Shawn Davis asked about the new copier in Hanksville. All in favor.

CITIZEN COMMENTS

None 

INFORMATION ITEMS

Superintendent’s Report: Superintendent John Fahey said that the high school is proposing doing graduation at 6 on a Thursday instead of on Friday this year.  Superintendent reviewed the USBA meeting and times and a gift idea for the conference.  Superintendent John Fahey went through a draft calendar for next school year. School board day on the hill is February 15^th.  Clarified board meeting for next month is at the middle school at the regular time.  Superintendent John Fahey discussed our truancy resolution procedure and options for our open 5^thgrade teacher position at Loa Elementary.

BUSINESS ITEMS

Accept annual audit:  The audit committee met with Squire and Company via webinar Monday the 10^th.  Heather presented a few things they pointed out during the call and the unqualified opinions that were issued.  The board discussed the retirement, unassigned fund balance, and some comparisons to prior year.  April Torgerson made a motion to accept the audit.  Shawn Davis seconded.  All in favor.

Approve bus loan:  Curtis Whipple made a motion to approve the bus loan with Cache Valley Bank for 5 years for $51,345 with signors Heather Okerlund and Cory Anderson.  Jeffery Chappell seconded.  All in favor.

Policies:  First Reading, minor policy updates:  Superintendent John Fahey reviewed policies FBA Admission and Attendance Eligibility and Admissions, FBAA Admissions and Attendance Foreign Exchange Students, FBB Admissions and Attendance Compulsory Attendance, and FED Student Data Protection, and FHAF Safe Schools Emergency Safety Interventions.  Curtis Whipple made a motion to waive additional readings and approve policies FBA, FBAA, FBB, FED, and FHAF.  April seconded.  All in favor. First Reading:  Superintendent John Fahey reviewed the new tobacco policy, since we don’t have a policy with the policy service anymore, and the board discussed the policy.  Curtis Whipple made a motion to approve the first reading of the tobacco policy. Shawn Davis seconded.  All in favor.   Second reading.  Annex K – Family reunification procedures, FH Student Discipline, FHA Safe Schools. Curtis Whipple made a motion to approve second reading of Annex K, FH, FHA, and GK.  April Torgerson seconded.  All in favor.  Third reading.  April Torgerson made a motion to approve policies DG Employee Evaluation and DHA Orderly School Termination of Employees.  Curtis Whipple seconded.  All in favor. 

Approve new employees: April Torgerson made a motion to approve new hires, pending background checks needed.  Jeffery Chappell seconded.  All in favor.

Employee separations: April Torgerson made a motion to approve employee separations.  Jeffery Chappell seconded.  All in favor.

BOARD MEMBER ITEMS

April Torgerson:  Said she went to the middle school community council meeting and they talked about the middle school technology use and also about getting some yard games they could play with at lunch time that the students could check out.

Heather Okerlund said she wanted to pass along a public thanks to Cory Anderson for his work on getting the high school classification under UHSAA back to 1A.  

Cory Anderson:  Cory Anderson explained the UHSAA classification processes they went through and the different meetings and conversations that led to the high school being moved back into the 1A classification.  Cory Anderson also said he was approached by the people who do meals on wheels and they want to know how much it would cost us to prepare meals 3 days per week.  Heather Okerlund said it would probably be the adult lunch price of $3.45.  Cory Anderson asked if we had a full disclosure policy.  Superintendent John Fahey said no and there are a lot of reasons for that and he presented some of them.  Cory Anderson said that Collin Kartchner is a motivational speaker going around and talked about the effects of social media to youth and families.  Cory Anderson said he wanted  to put out the option again of the NSBA conference in two years.  It was a good thing for the board to do and participate in.  Shawn Davis agreed that it was very good.  2019 is in Philadelphia, 2020 is in Chicago.

April Torgerson made a motion to go into closed session per section 52-4-205(1)(a) at 8:07 pm.  Curtis Whipple seconded.

Roll Call:

Cory Anderson declared us back in open meeting at 8:54 pm.

Curtis Whipple made a motion to adjourn at 8:54 pm. Shawn Davis seconded.  All in favor.