March 7, 2018 Board Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY MARCH 7, 2018 AT 6:00 PM.

THOSE PRESENT:

Cory Anderson – President

Curtis Whipple  – Vice President

April Torgerson –Member

Jeffery Chappell – Member

Shawn Davis – Member

John Fahey – Superintendent

Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Shawn Davis.

APPROVAL OF THE MINUTES:  Jeffery Chappell made a motion to accept the minutes for last month.  April Torgerson seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable.

April Torgerson made a motion to accept the accounts payable.  Jeffery Chappell seconded.  All in favor.

Financial review.  Heather Okerlund gave an update on finances and changes from the previous month.  Heather Okerlund also briefly reviewed the recent school lunch audit, discussed the new copy machine at Loa Elementary, and a letter from the USBE commending the district for no findings on our last audit.

CITIZEN COMMENTS

None

INFORMATION ITEMS

SPED Director Report:  Diena Riddle presented and explained the UPIPS 2017 report.  Diena explained the report.  Last year the district was in the needs improvement, coaching level 4 and we have been moved to guiding level 2. 

Joint Legislative Committee Report:  Curtis Whipple said JLC was awesome this year and it was a good year to be part of the process.  The collaboration of all the districts in the state felt really good this year and there wasn’t a lot of dissention.  He described some of the things they worked on and the outcomes.

UHSAA Report:  Cory Anderson described the possible changes to classifications that they are discussing.  He has spoken to Mary Bray about petitioning for a move into another region, and next November is when there will be hearings and we can go and present.  Discussed all of the reasons for the petition and what the possible changes would be.

Superintendent’s Report:  Superintendent John Fahey described the Gear Up grant, it’s a federal program and we can hire someone to work with students 1:1 in a mentoring capacity, and helping with college applications.  We would be able to hire several additional aides that work for Gear Up through the San Juan Foundation, so it’s also possible that our existing aides could get additional hours.  Superintendent John Fahey said they did a mission development meeting last Monday and they looked at the mission and vision statements and developed 5 goals.  The goal is to have it done at the end of this year and we would have a big brochure we could hand out for next year.  The spring regional USBA meeting is March 15^th at 6:00.

BUSINESS ITEMS

High School Trap Club – Scott Christensen:  Scott Christensen brought a copy of the agreement that each student had to sign to participate.  They got 18 kids to register, 16 boys and 2 girls and have multiple parent volunteers.  All of the kids that signed up had already been through hunters safety.  The insurance and everything is covered with their registration fee since it’s run as a high school club.  He is currently working on secondary insurance through the NRA though.  Nationwide they run about 20,000 kids a year through this program and have never had an accident.  Scott Christensen also said that there is no liability back to the school or district and no travel.  He also described the other aspects of the program.  He also said they are following the same academic requirements.  April Torgerson made a motion to approve the high school trap club.  Curtis Whipple seconded.  All in favor.

Open and accept shed bids:  Two bids were received, JR Alexander bid $800 and Nancy Brown for $1,200.  April Torgerson made a motion to accept Nancy Brown’s bid for the shed for $1,200.  Shawn Davis seconded.  All in favor.

Track Schedule:  Cory Anderson clarified some dates on the schedule because there were some mismatched dates.  Discussed the dates, mileage and number of participants.  Curtis Whipple made a motion to approve the track schedule and the lodging request to stay in Mesquite.  Jeffery Chappell seconded.  April Torgerson clarified the schedule is approved with changes to the actual dates (some on Friday were listed as Saturday).  All in favor. 

Policies:  First Reading:  Citation Changes Only:   Curtis Whipple made a motion to waive additional readings and approve DAA Employment Objectives Nondiscrimination, DAE Employee Conflict of Interest, DBB Contracts Classified Employees, DBG Reemployment of Retired Employees, DCA Administration Relations, DDA Reporting of Child Abuse, DHC Redress of Grievances, DHD Employment Relations Payroll Deductions, DMB Electronic Communication Devices Used for District Purposes, EEC Instructional Resources Primary Instruction Materials, FDAF Concussions and Head Injuries.  April Torgerson seconded.  All in favor.  First Readings:  Shawn Davis made a motion to waive additional readings and approve FGE Student Complaints, DAB Employment Licensure, DACA Duty to Personally Report Arrests, DAF Ethics Policy Regarding Private but Public Education-Related Activities, DBBA Employment Physicals and Disease, DDAA Child Sexual Abuse Prevention Education for Employees, DDB Reporting of Student Prohibited Acts, DEAB Procurement of Workers Compensation Insurance, DEC Risk Management Coverage for Employees, DJ Employee References and Letters of Recommendation, DKAB Hiring Preference of Veterans and Veteran's Spouses, DKC Family Medical Leave, DKD Nursing Mothers, DMA Employee Acceptable Use of Personally Owned Electronic Devices, FBBA Dual Enrollment, FBF Reentry into Public Schools, FDAB Health Requirements and Services Immunizations, FDAC Health Requirements and Services Medical Treatment, FDACD Health Requirements and Services Medical Recommendations by School Personnel to Parents, FDACE Medical Treatment Student Self Application of Sunscreen, FDAD Health Requirements Communicable.  Curtis Whipple seconded.  All in favor.  Third Reading.  Superintendent John Fahey said he made the changes.  April Torgerson made a motion to approve policy FFC Student Travel.  Shawn Davis seconded.  All in favor.

New hires:  April Torgerson made a motion to approve new hires pending back ground checks.  Shawn Davis seconded.  All in favor.

Separations:  Jeffery Chappell made a motion to approve the employee separations.  April Torgerson seconded.  All in favor.

BOARD MEMBER ITEMS

April Torgerson:  Said Kevin Hatch was in a car accident and in Sunrise Hospital in Las Vegas and asked if the district would send a card or flowers.  He will be there for a while. 

Shawn Davis:  Asked Mary if we had any problems with the sound system in the gym at the high school.  Mary said sometimes and Heidi said that the biggest problem is people putting the mike right in their face and yelling into it.  When they use it at the school there is no problem with it.  Shawn Davis said he felt the same way and hadn’t noticed a problem but wondered if there was a bigger issue.  He also had a county commissioner asked if we had a Hope Squad.  Superintendent John Fahey said we used the juvenile justice instead of a hope squad, but it’s a similar program.

Cory Anderson:  Asked about medical supplies and if our schools are adequately equipped with medical supplies or trauma kits.  Discussed possibly purchasing some trauma kits.  Cory Anderson said he did have one concern about the new travel request and if the 10 days was enough time to get it to the board.  Superintendent John Fahey said those requests are in state and don’t go to the board.  Cory Anderson also asked about the SafeSchools app – Mary said it is loaded on a lot of the students phones and we’ve had a few students use it.  Cory Anderson said that there is a Fiesta sponsored by Board Doc’s the Saturday during their NSBA trip and they need to decide and RSVP if they want to go.  Also discussed other options during the trip.  Cory Anderson also asked about markings on district vehicles because sometimes they are targeted for vandalism because the car has a logo on it.

Curtis Whipple made a motion to go into closed per session at 7:44 pm for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a).  Shawn Davis seconded.

Roll Call:

Jeffery Chappell - Yes

Shawn Davis - Yes

April Torgerson - Yes

Cory Anderson - Yes

Curtis Whipple - Yes

Cory Anderson declared us back in open meeting at 8:54 pm.

April Torgerson made a motion to adjourn at 8:54 pm.  Curtis Whipple seconded.  All in favor.