October 11, 2017 Board Meeting Minutes
MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE HIGH SCHOOL ON WEDNESDAY OCTOBER 11, 2017 AT 6:00 PM.
THOSE PRESENT:
Cory Anderson – President
Curtis Whipple – Vice President
April Torgerson – Member
Jeffery Chappell – Member
Shawn Davis – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator
Conducting: Cory Anderson
ADMINISTRATION
Cory Anderson called the meeting to order. He announced we would begin with the Pledge of Allegiance followed by a reverence from Jeffery Chappell.
APPROVAL OF THE MINUTES: Curtis Whipple made a motion to accept the minutes for last month. April Torgerson seconded. All in favor.
FINANCIAL REVIEW
Heather Okerlund answered questions about the accounts payable.
Curtis Whipple made a motion to accept the accounts payable. Jeffery Chappell seconded. All in favor.
Financial review. Heather Okerlund provided the financial report, no big changes from last month.
CITIZEN COMMENTS
Scott Ellett wanted to let the board know about their baseball season. They had a good season, good players and good coaching. They got in a position to win the last game, but ended up losing. The players played very well and there was a lot of growth in the team and support from the school and community.
INFORMATION ITEMS
Voted local levy updates – Ballots are going to the post office on Tuesday and the EDDM mailers should be delivered between Tuesday and Thursday next week.
Contract with Badger Boosters - Heather Okerlund said Rick called Mary yesterday and said they are dissolving Badger Boosters effective the end of the month. They plan on transferring the scholarship money they have raised to the district and the remaining balance in the account to the football account. Curtis Whipple said he wants to make it clear that the school district and board were behind the contract completely and Badger Boosters has abandoned the football program and if football goes away it’s not because the school board did not live up to their end of the agreement.
Superintendents Report – Provided an updated October 1 count of 447 and a forecast for next year, without any other changes we could possibly be down another 14 students. Superintendent John Fahey described the district community council and some of the policies they were working on, bullying was one policy they addressed and they also discussed overnight trips for the middle school and elementary students. Calendar items: October 16 PIE night, October 25th What Counts Night, November 2nd at 5:30 at Juab High School for the legislative meeting. Superintendent John Fahey also provided a recognition coin proof. Superintendent John Fahey reviewed and summarized the 2017 SHARP Survey Results.
BUSINESS ITEMS
Winter Sports Schedules – Cory Anderson asked Heidi about the scheduling process. Cory Anderson said he was concerned about the out of state wrestling tournament since it hadn’t been approved by the board for this coming year. Also discussed the multiple long distance trips of the wrestling team. Curtis Whipple made a motion to approve the boy’s and girl’s basketball schedules. April Torgerson seconded. All in favor. Curtis Whipple made a motion to table the wrestling schedule for revision. Shawn Davis seconded. All in favor. Curtis Whipple said he wanted revision for the extent of travel and Cory Anderson said the out of state trip needs special board approval. Shawn Davis also clarified that Heidi had said there were two additional games and those need to get on the schedule.
Policies: First reading. CLM Student Transportation. The board discussed the policy and different options regarding the policy and how it would impact students. Cory Anderson made a motion to table the first reading. Jeffery Chappell seconded. The board had additional discussion on the new policy. Heather Okerlund asked if we are keeping with what we are doing for now. Cory Anderson said yes. Cory Anderson took his motion, but then remotioned the same. Jeffery Chappell seconded. All in favor. FF Student Activities. Superintendent John Fahey said he amended the policy to add the requirement to have a coach and assistant coach required for each sport. Cory Anderson made a motion to approve the first reading. April Torgerson seconded. Shawn Davis asked for discussion because there were some concerned teachers due to the way the policy may affect their ability to have extracurricular activities. The board discussed the different ways the policy would apply to specific circumstances. All in favor. FFC Student Travel. Superintendent John Fahey said it was similar to policy FF but the wording needed to be in both policies and also FFC would extend to all extra-curricular activities, not just coaching. Curtis Whipple made a motion to approve the first reading of policy FFC. Jeffery Chappell seconded. The board also briefly discussed the portion of the policy regarding payment of travel expenses. All in favor. Lance Peterson asked about the potential for modifying the policy for traveling out of state for the middle school students because they would like to plan a trip to Washington DC if it was being considered. Second Readings: DG Employee Evaluation. Superintendent John Fahey said he didn’t get any comments or concerns back. April Torgerson made a motion to approve the second reading of policy DG. Curtis Whipple seconded. All in favor. DLA Employee Bullying or Hazing. Superintendent John Fahey said the employee one was pretty well written and was reviewed by the district community council during their meeting. Curtis Whipple made a motion to approve the second reading of policy DLA. Cory Anderson seconded. All in favor. FGAD Student Rights and Responsibilities Bullying. Superintendent John Fahey said the students in the district community council were very proactive in making some good changes in the policy. Discussed some minor wording changes that still needed to be made. Shawn Davis made a motion to approve policy FGAD with revisions. April Torgerson seconded. All in favor. Special Education (SPED) Policy. Diena presented the changes to the policy. She explained that the main change is in how they are classifying students with specific learning disabilities and they’re changing it statewide effective 2018-2019. Curtis Whipple motioned to approve the second reading. April Torgerson seconded. All in favor.
New Hires: Curtis Whipple made a motion to approve the new hires. April Torgerson seconded. Shawn Davis amended to approve pending background checks. All in favor.
Separations: April Torgerson made a motion to approve the employee separations. Shawn Davis seconded. All in favor.
BOARD MEMBER ITEMS
Shawn Davis: Said he needs to get the phone numbers of our legislative representatives, Cory Anderson said he will resend them. He also requested more Voted Levy rack cards, Heather will get them for him. Shawn Davis also said there was a problem with one of the houses located by the football field and people at the game parking in front of his garage. Discussed that we could probably purchase some signs he could put up in front of his house for next season and Shawn Davis will let him know to contact Heather next year to discuss.
Curtis Whipple: Asked about PIE night and what he should be sharing for the transparency meeting that he will be presenting that night. Also discussed the agenda and format for the meeting.
Jeffery Chappell: Asked about the letters to the editor that were written and requested some information on how best to respond to people. Discussed briefly and decided that Heather would e-mail out some thoughts to the board later that week.
April Torgerson made a motion to go into closed per session at 8:27 pm for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a). Curtis Whipple seconded.
Roll Call:
Shawn Davis - Yes
Jeffery Chappell - Yes
April Torgerson - Yes
Curtis Whipple - Yes
Cory Anderson - Yes
Curtis Whipple was excused during closed session.
Cory Anderson declared us back in open meeting at 8:57 pm.
April Torgerson said she could not be here for December 13th board meeting. Discussed that we would possibly reschedule for December 7th, will discuss next board meeting.
April Torgerson made a motion to adjourn at 9:01 pm. Shawn Davis seconded. All in favor (Curtis Whipple absent).
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