June 12, 2017 School Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON MONDAY JUNE 12, 2017 AT 6:00 PM.

THOSE PRESENT:

Cory Anderson – President
Curtis Whipple – Vice President
April Torgerson – Member
Jeffery Chappell – Member
Shawn Davis – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from April Torgerson.

APPROVAL OF THE MINUTES:

April Torgerson made a motion to accept the minutes for last month.  Jeffery Chappell seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable.

Curtis Whipple made a motion to accept the accounts payable.  April Torgerson seconded.  All in favor.

CITIZEN COMMENTS

None

INFORMATION ITEMS

Voted Local Levy:  Superintendent John Fahey said he spoke with the principals about the voted levy and they were interested in the options we had discussed earlier, also a full-time math teacher, and increasing the COLA to a higher amount.  The board discussed the different scenarios and options and how much we need for the different needs in the district.  The board decided to do a small increase of approximately .0013 for the Voted Levy with a drop in the Board Levy to .0004.  Heather Okerlund will work with the attorney to get a resolution drafted for the July meeting. 

Superintendents report:  The board thanked Superintendent John Fahey for the weekly board notes.   Board members said they got good feedback from the community about graduation in the gym.  Superintendent John Fahey said he spoke with Ned about getting A/C on the bus and the cost would be about $12,000 on a new bus.  He also said that last he heard Rick is still planning on doing the bleachers on the west side of the track.  Superintendent John Fahey described the SAGE score graphs provided and went over the 2017-2018 Academic Action Plan.

BUSINESS ITEMS

Football contract interpretation:    Heather Okerlund asked the board about an interpretation on the contract for football with Badger Boosters regarding the coaching stipend and if that should be considered an expense of the program within the language of the contract.  The board discussed the intent of the contract and the football program in general.  Curtis Whipple made a motion to take no action and treat the coaching stipend the same way we always have.  Shawn Davis seconded.  Shawn Davis, Curtis Whipple, April Torgerson and Jeffery Chappell in favor.  Cory Anderson opposed.  Cory Anderson said he felt we have supported football by putting it on the stipend schedule and he feels like our decision may create a problem in the future. 

Bus miles by sport:  Cory Anderson made a motion to approve the mileage estimates provided as maximums for next school year plus or minus 7%.  Curtis Whipple seconded.  All in favor.

Summer projects update & bid approvals:  April Torgerson made a motion to approve Pro-Construction to do the excavation ($4,025) and Rock Bottom Construction ($2,424) to do the wall.  Shawn Davis seconded.  Heather Okerlund clarified that the amounts would be slightly higher because our square/linear footage estimates were a little lower than actual.  Shawn Davis, Cory Anderson, April Torgerson, and Jeffery Chappell in favor.  Curtis Whipple abstained.  Curtis Whipple said he had concerns about how the procurement and bid process went because the contractors weren’t all given the same specifications (one contractor bid a curbing style wall).  Heather Okerlund provided information about the floor at Loa and an update on the results of the summer surplus and vehicle sales.

Approve budget for FY17-18:  Curtis Whipple made a motion to approve the 2017-2018 budgets fund 10 revenue and expenditures $6,115,950.  Fund 21 revenues and expenditures $450,000.  Fund 32 revenues $491,800, expenditures $200,000.  Fund 51 revenues and expenditures $197,000.  Shawn Davis seconded.  All in favor.

Amend budget for FY16-17:  April Torgerson made a motion to approve fund 10 revenue and expenditures $6,043,439.  Fund 21 revenue and expenditures $450,000.  Fund 32 revenues $527,625 and expenditures $238,625 and fund 51 revenue and expenditures $196,000.  Jeffery Chappell seconded.  All in favor.  Heather Okerlund clarified that this amended budget includes paying the additional approximately $56,000 on bus #8 and $27,316 on bus #12.  All agreed.

Policies:  First reading:  DMCA Technology Security Policy and DMCB WSD Data Governance Policy.  Superintendent John Fahey described the model technology and data policies we received from the state.  Curtis Whipple made a motion to waive additional readings and approve DMCA and DMCB.  Jeffery Chappell seconded.  All in favor.  Superintendent John Fahey said he would bring the procedures to the next meeting.  Second reading:  BBDA Governing Board and Superintendent Protocol.  April Torgerson asked if we needed policy BBDA or if it should be in board handbook as a procedure.  She expressed some concerns about a few of the line items.  Jeffery Chappell and Shawn Davis also expressed that they were good procedures, but they felt not good in policy.  April Torgerson made a motion to table policy BBDA.  Jeffery Chappell seconded.  Shawn Davis, April Torgerson, and Jeffery Chappell in favor.  Cory Anderson and Curtis Whipple opposed.  Waynd School District EAP.  Jeffery Chappell made a motion to approve the second reading of the Wayne School District Emergency Action Plan.  Cory Anderson seconded.  All in favor.  FDEB Local Wellness Policy.  Curtis Whipple made a motion to waive the second reading of FDEB Local Wellness Policy and approve.  April Torgerson seconded.  All in favor.  Third Reading:  GC Community Use of School Facilities.  Superintendent John Fahey described the changes to the User Fee Schedule in policy GC Community Use of School Facilities.  Curtis Whipple made a motion to approve policy GC, with the attached rental request and user fee.  April Torgerson seconded.  Jeffery Chappell asked about the section limiting rentals to district residents.  Superintendent John Fahey explained that it’s in code that way.  All in favor.

Approve employee separations:  April Torgerson made a motion to approve the employee separations.  Jeffery Chappell seconded.  All in favor.

BOARD MEMBER ITEMS

Jeffery Chappell:  He had another book that he listened to and recommended to the board called “The Outward Mindset”.

April Torgerson:  Said she attended a few graduations this year and both Panguitch and Piute opened and closed with a prayer and she liked the format.  She also liked that the students stood and said who their parents are and what their plans are for next year.  Superintendent John Fahey said he felt there was a lack of pomp and circumstance, and that it was really formal.  Shawn Davis added that he liked the time it was held at.

Curtis Whipple:  Said he was appointed to a special committee on the JLC to address the equalization and described what they were working on.  April Torgerson wanted to thank Curtis Whipple for his service on the JLC.  Everyone agreed.  Curtis Whipple also said that Sara made a cute yearbook for her class this year and she really enjoys what she is doing.

Cory Anderson:  Said he had some comments on the awards assemblies and that maybe Superintendent John Fahey needs to look into the length and timing.  Cory Anderson said he’s heard positive comments about the senior walk at Loa from at least 8 people.  Cory Anderson also said he was going to do another plug for the MBA and asked for everyone to get working on it.   He also said he wondered again about a scholarship for teaching and if anyone had ideas for it.  Discussed options.

Shawn Davis:  Said he was concerned about the voted levy.  There are a lot of things we need to make sure we do educating our community.  He said he was worried because he doesn’t see it passing.  Curtis Whipple said a big part of getting it to pass is helping everyone understand.  Discussed options. 

Curtis Whipple made a motion at 9:11 pm to go into closed session for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a).  April Torgerson seconded.

Roll Call:

Jeffery Chappell - Yes
April Torgerson - Yes
Curtis Whipple - Yes
Cory Anderson - Yes
Shawn Davis - Yes

Cory Anderson declared us back into open meeting at 10:19 pm.

April Torgerson made a motion to adjourn.  Shawn Davis seconded.  All in favor.

Meeting adjourned at 10:19 pm.