April 5, 2017 School Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT LOA ELEMENTARY ON WEDNESDAY APRIL 5, 2017 AT 6:00 PM.

THOSE PRESENT:

Cory Anderson – President
Curtis Whipple  – Vice President
April Torgerson – Member
Jeffery Chappell – Member
Shawn Davis – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Jeffery Chappell.

APPROVAL OF THE MINUTES:

Curtis Whipple made a motion to accept the minutes for both meetings from March 15.  Jeffery Chappell seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable.

Curtis Whipple made a motion to accept the accounts payable.  April Torgerson seconded.  All in favor.

Heather Okerlund went over the financials.

CITIZEN COMMENTS

None

INFORMATION ITEMS

Region Sports Update – Mary Bray:  Mary said she had no update for this month.  Cory Anderson said it looks like he will be the board member for 1A and explained some of the changes happening.

Bus miles by sport:  Heather Okerlund provided summaries of miles by sport for review and the board discussed.  Cory Anderson requested that it be a business item for next month to approve a cap or guideline by sport.

Superintendents Report:  Superintendent John Fahey described a funding summary that the state put out, the My Schools Now initiative, and the changes to the assessment and accountability changes that resulted from the changes in the last legislative session.  Superintendent John Fahey described which test each grade would have for the next school year.  Shawn Davis asked a question about the timing of the tests and Mary Bray responded.

BUSINESS ITEMS

Track/football bleachers:  Rick McCartney said they have a set of bleachers in Texas that they got two years ago.  He said they’ll be about $40,000 into the bleachers and he’s asking for $6,000 from the district for the concrete.  Jeffery Chappell asked about parking and access.  Curtis Whipple made a motion to approve $6,000 out of capital projects for concrete for the football and track bleachers.  Shawn Davis seconded.  The board discussed seating and logistics at the field.  All in favor.

School Land Trust Plans:  Superintendent John Fahey described the plans.  Hanksville is looking for some STEAM applications.  Wayne Middle School is looking for an aide to help with Odyssey and some money for technology, also an aide for their At-Risk students.  Wayne High School is looking for some money for technology devices, an aide for study hall, some additional professional development, and some supplies.  Curtis Whipple made a motion to approve the Land Trust plans for Hanksville, Wayne Middle School, and Wayne High School.  Jeffery Chappell seconded.  All in favor.

School Board Meeting Schedule:  Superintendent John Fahey presented a draft schedule for next year.  Cory Anderson made a motion to approve the calendar with July 5^th instead of July 27^th.  Curtis Whipple seconded.  All in favor.

Summer projects:  April Torgerson made a motion to approve the low bid for CC Construction for the concrete pad at Hanksville for $1,740.  Shawn Davis seconded.  Shawn Davis, Jeffery Chappell, April Torgerson, and Cory Anderson approved.  Curtis Whipple abstained.  April Torgerson made a motion to approve the low bid for carpet from Loa Builders for $20,257.  Shawn Davis seconded.  All in favor.

Approval to sell surplus vehicles:  Heather Okerlund proposed three vehicles for sell as surplus.  Jeffery Chappell moved to approve the sell of surplus vehicles on the list.  April Torgerson seconded.  All in favor.

Voted Levy Campaign:  Heather Okerlund described three possible options that we could consider.  Cory Anderson said he thought we need to look at it pretty close because of the likelihood we are going to have to bond within a few years.  The board discussed the different options and ideas.  Curtis Whipple made a motion of moving forward with scenario 1 which is no net tax increase.  April Torgerson seconded.  All in favor.

Business administrator contract:  Curtis Whipple made a motion to approve the business administrator contract as amended for July 1, 2017-June 30, 2019.  April Torgerson seconded.  All in favor.

Policies:  First reading:  GC Community Use of School Facilities.  Superintendent John Fahey described the policy and the changes and said that he’s looked at it with the principals.  He also described the fee schedule.  April Torgerson clarified that we are encouraged to provide the facility at no cost for non-profits.  The board members discussed the fee schedules and decided to review the amounts and propose possible changes.   Curtis Whipple made a motion to approve the first reading of policy GC.  Jeffery Chappell seconded.  All in favor.  Third reading:  ECA Curriculum Required Instruction.  April Torgerson made a motion to approve policy ECA.  Shawn Davis seconded.  All in favor.

Approve new employees:  Curtis Whipple made a motion to approve Stephanie Williams as a teacher at the middle school and Madison McCourt as the cheer advisor.  Cory Anderson seconded.  All in favor.

Approve employee separations:  None

BOARD MEMBER ITEMS

April Torgerson:  Asked about tutoring and wondered about having it be something fixed that students or parents could sign up for.  Cherie Blackburn said that they used to have tutoring available but no one took advantage of it.  Lance Peterson said that tutoring is available by working with the teachers. Shawn Davis brought up that there is a need in the community and we just need to work on making it work and that it would be nice to have that option for some of our students. 

Shawn Davis:  Shawn Davis asked about the state school board getting Canvas and Aspire to speak to each other.  Superintendent John Fahey described the trouble we’ve had the last few months and that it’s something the programmers say they are still working on.  We may have to change student SIS systems to get one that fully integrates with Canvas.

Curtis Whipple:  Had a two thank you letters about the birthday gift certificates.  April Torgerson had an idea to maybe rent the pool in the summer for our employees.

Cory Anderson:  Wanted to say thank you to everyone for attending the regional meeting.  Mary Nelson told him that Wayne is making a footprint in the state.  We’re solid as a board and they’re noticing it even at the state school board meeting.  Curtis Whipple’s efforts on the JLC were also mentioned.

Curtis Whipple made a motion at 7:58 pm to go into closed session for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a).   April Torgerson seconded. 

Jeffery Chappell - Yes
Shawn Davis - Yes
April Torgerson - Yes
Curtis Whipple - Yes
Cory Anderson - Yes

Cory Anderson declared us back into open meeting at 10:05 pm.

April Torgerson made a motion to adjourn.  Jeffery Chappell seconded.  All in favor

Meeting adjourned at 10:05 pm.