January 11, 2017 Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON WEDNESDAY JANUARY 11, 2017 AT 6:00 PM.

THOSE PRESENT:
Cory Anderson – President
Curtis Whipple  – Vice President
April Torgerson – Member
Jeffery Chappell – Member
Shawn Davis – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Superintendent John Fahey.

Cory Anderson welcomed Shawn Davis to his first official board meeting.

APPROVAL OF THE MINUTES:
Curtis Whipple made a motion to approve the minutes.  April Torgerson seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable.

Curtis Whipple made a motion to accept the accounts payable.  Jeffery Chappell seconded.  All in favor.

Heather Okerlund went over the financials.

CITIZEN COMMENTS

Tina Anderson said she was here to represent the Wayne Community Health Center.  She has been asked to be a liaison with the community and specifically the schools and help with any health-related issues.  She asked about approaching the principals and teachers and doing a needs assessment to find out what support they needed.  Superintendent John Fahey got her contact information and said that they had a principals meeting she could attend next week.

INFORMATION ITEMS

Special Education Compliance:  Diena Riddle, Special Education Director, gave an update on special education compliance.  She read an e-mail that she received earlier this year that stated we had corrected all of our findings and that meant we were now in compliance.  Diena Riddle said that she and the teachers have been auditing files and it’s been going very well.  She shared some overall statistics about special education students in the district.  April Torgerson thanked her for getting us into compliance.  Shawn Davis also thanked Diena and asked Jan Brown and Diena Riddle if they are getting the help they need for the jobs they have.  Diena Riddle said she thought so and Jan Brown agreed.

Region 19/20 and HS update:  Mary Bray said we have been placed in region 19 (for next school year) and we will make it work.  She has a meeting on January 19^th in Hanksville with the athletic directors and principals in region 19 and also a region 20 meeting on January 30^th.  She updated the board about some possible travel solutions and other possible changes.  Jeffery Chappell asked about baseball regions and when we would know which schools we’d be playing.  She said it won’t be for a while, because they are looking at different options.  Mary Bray said that wrestling won’t change at all.  Jeffery Chappell asked about football since they went independent.  She said most things won’t change but we aren’t eligible for post season.  Cory Anderson said we would now be able to play JV teams.  Shawn Davis clarified that is was a year to year decision.

BUSINESS ITEMS

Open bids and accept bid for watershed project at Wayne High School.  K.C. Savage with NRCS explained what their roll is in the project and a little bit about the project.

The board opened the sealed bids and read them aloud:

Jackson Excavation $82,721

Brown Brothers $70,589

Harward and Rees $108,353

K.C. Savage shared that the construction budget from NRCS for the project was approximately $50,000.  Heather Okerlund clarified that if we accept the apparent low bid we would need to put an additional $20,000 into the project.  Curtis Whipple made a motion to accept the apparent low bid of Brown Brothers and use unencumbered capital funds to pay for the project.  April Torgerson seconded.  April Torgerson asked if the cost would be lower if it wasn’t the middle of the winter and if we could get another extension.  K.C. Savage responded that costs probably would be lower but we would possibly be bumping up against the deadline of our funds.  Jeffery Chappell asked Superintendent John Fahey what he felt was a priority.  Superintendent John Fahey said he felt like it was a good use of the money because of risk/reward.  All in favor.

INFORMATION ITEMS

Superintendents Report:  Home School Request.  Superintendent John Fahey said they had a home school request from a high school student this week.  Jeffery Chappell asked about the process.  Superintendent John Fahey said that the parent can always say they want to teach their child at home and that our current policy is for the Superintendent to approve and he wanted to let the board know.  Scheduling for 2017-2018.  Superintendent John Fahey said they’ve started the scheduling process at the high school.  Because of low scores in math we’re probably going to have the need for increased math classes.  Superintendent John Fahey brought up possibly changing to an 8 period day to add a period or a 5 by 5 block schedule that would allow us to have 10 periods.  April Torgerson brought up that with an AB schedule and athletics if they missed a Tuesday/Thursday they would miss an entire week of a class.  Mary Bray said one of the biggest reasons she’s looking at a block is because kids are so limited on their electives.  April Torgerson asked how it would work with concurrent enrollment.  Mary Bray said it would work very well.  All schools in region 20 except Wayne and Piute are on a block schedule.  Legislative session.  Discussed the days on the hill dates in February.  Mary Bray said she has kids ready to go to district day on the hill and Lance Peterson said he had some that would like to go also, the board members discussed logistics.  April Torgerson and Curtis Whipple are going to meet at 5:30 am and drive students up taking the suburban and one car.  For the Hanksville board meeting next month we will plan on leaving at 1:00 pm from the district office, arriving at 2:00 pm and meeting with the staff at 3:00 pm.  Will plan on doing closed session at 3:45 pm, dinner at 5:00 pm, and board meeting at 6:00 pm.  USBA conference follow-up.  Superintendent John Fahey said that Candence Peterson will come and present the data projects that Jeffery Chappell had asked about at the conference.  April Torgerson asked about the AVID training for professional development.  Jeffery Chappell said it was a lot, they had to send people to San Francisco for training and he described the program.  April Torgerson said that Westgate Corporation has a grant program for drug testing kits and they watched clips from Chasing the Dragon.  Discussed possibly purchasing naloxone and what the cost and expiration time would be on it.  Jeffery Chappell said he would look into seeing if it’s something the clinic could help with.  The board also discussed having some meetings with students and parents to address drugs.  Cory Anderson passed out master board award certificates.

BUSINESS ITEMS

Hanksville Elementary School Land Trust Amendment:  Hanksville amended their plan to move some money from library books to classroom supplies and change the library books to include electronic resources.  Curtis Whipple made a motion to approve the school land trust plan change.  Shawn Davis seconded.  All in favor.

Policies:  First reading:  CLL Activity trips.  Curtis Whipple made a motion to approve the first reading of policy CLL.  Jeffery Chappell seconded.  All in favor.  Heather Okerlund clarified that the board didn’t want to amend the policy to allow middle school students on the bus as managers on high school sports activity trips.   ECA Curriculum Required Instruction.  Superintendent John Fahey clarified what changes are in the policy and what class changes we are discussing as possible changes for next year.  April Torgerson made a motion to approve the first reading of policy ECA.  Curtis Whipple seconded.  All in favor.  GCE Parent rights to academic accommodations.  April Torgerson made a motion to waive the first and second reading and approve policy GCE.  Curtis Whipple seconded.  All in favor.  GJ Child Sexual Abuse Prevention Education.  Superintendent John Fahey described the various curriculum they are evaluating and said he’s working with Cherie Blackburn to determine which one to implement.  Curtis Whipple made a motion to waive first and second readings and approve policy GJ.  April Torgerson seconded.  All in favor.  Second Readings.  FHA Safe Schools.  Cory Anderson had a suggestion to add something to the section on bullying that made the definition more broad.  Cory Anderson also said there were some sections that weren’t clear if the policy was referring to the state or local board.  Cory Anderson asked about the crisis line in the policy and if we have implemented it.  Superintendent John Fahey said we haven’t yet, but we are working on it.  Curtis Whipple made a motion to approve the second reading of FHA with changes.  Jeffery Chappell seconded.  All in favor. GE School Community Councils.  Cory Anderson said that the first paragraph in red was difficult to understand which board the policy was referring to, Superintendent John Fahey said he’d change it.  April Torgerson made a motion to approve the second reading of policy GE with changes.  Shawn Davis seconded.  All in favor.  DMD Employee Travel and Expense Reimbursement.  Curtis Whipple made a motion to waive the second reading and approve policy DMD.  April Torgerson seconded.  All in favor.

New employees:  April Torgerson made a motion to approve new hires Tory Davis and Kristine Limanen pending background checks.  Curtis Whipple seconded.  All in favor.

Employee resignations:  Shawn Davis made a motion to accept the resignations of JoDee Harker, Don Bone, and Jennifer Wilkins.  April Torgerson seconded.  All in favor.

BOARD MEMBER ITEMS

April Torgerson – Has had some parents voice some concerns about the scheduling of the gyms.  Discussed the conflicts and options to try and be fair to everyone involved. 

Curtis Whipple – Passed out the USBA legislative priorities and discussed what the JLC has worked on so far and what their processes will be this year.

Cory Anderson – Said he wanted to recognize the JLC position that Curtis Whipple has and the new BOT position that he has.  Said he would like to keep doing what they are doing with the community councils, other than Shawn Davis taking over Joni Taylor’s spot (at the high school).  Cory Anderson said he had a discussion with one of the superintendents that with the loss of Jordan we’ve lost traction with CUES.  CUES came to Jordan a lot and since he left the Superintendent that Cory Anderson spoke with felt like Sevier, South Sanpete, and Juab are getting more of the focus from CUES.  Curtis Whipple said that right now there is a sense out there that it will come from the WPU to fund the regional service centers and some of the larger districts are opposed so the funding is in question right now.  Cory Anderson reminded everyone about the resources tab on board books and commented that we need to consider evaluations again sometime this summer.

Shawn Davis – Said Cameron Pace works for Southern Utah University and he has a $150,000 planetarium thing he can bring down and set up.  We also have the Mars program down in Hanksville that we could take advantage of.  Shawn Davis said it wouldn’t cost much and would be great for the science program.

Cory Anderson made a motion at 9:04 pm to go into closed session for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a).   Curtis Whipple seconded.

Roll Call:

Shawn Davis - Yes
April Torgerson - Yes
Jeffery Chappell - Yes
Curtis Whipple - Yes
Cory Anderson - Yes

Cory Anderson declared us back into open meeting at 11:25 pm.

April Torgerson made a motion to adjourn.  Curtis Whipple seconded.  All in favor

Meeting adjourned at 11:25 pm.