December 19, 2016 Board Meeting Minutes
MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE MIDDLE SCHOOL ON MONDAY DECEMBER 19, 2016 AT 6:00 PM.
THOSE PRESENT:
Cory Anderson – President
Curtis Whipple – Vice President
Joni Taylor – Member
April Torgerson – Member
Jeffery Chappell – Absent/Excused
John Fahey – Superintendent
Heather Okerlund – Business Administrator
Conducting: Cory Anderson
ADMINISTRATION
Cory Anderson called the meeting to order. He announced we would begin with the Pledge of Allegiance followed by a reverence from Cory Anderson. Cory Anderson excused Jeffery Chappell, he is sick this evening. Cory Anderson recognized Joni Taylor for her service the last eight years to the school district and presented her with a gift.
APPROVAL OF THE MINUTES:
Curtis Whipple made a motion to accept the minutes. April Torgerson seconded. All in favor.
FINANCIAL REVIEW
Heather Okerlund answered questions about the accounts payable.
Curtis Whipple made a motion to accept the accounts payable. April Torgerson seconded. All in favor.
Heather Okerlund went over the financials.
CITIZEN COMMENTS
Barry Morgenstern said he’d like more citizens.
Shawn Davis said he was wondering about getting new score clocks in the gym at the middle school. Lance Peterson said he’s spoke with Shane and he thinks the problem is the bulbs and he has extra ones. Shawn Davis said you can’t read the score or the time and he asked where the old ones from the high school ended up. Heather Okerlund said she would find out.
INFORMATION ITEMS
School presentations: Cherie Blackburn did a presentation for Loa Elementary. Cindy Wilkins did a presentation for Hanksville Elementary.
District office remodel/long term projects: Heather Okerlund went through the list of long term projects and which ones have been prioritized highly by the administrators and maintenance.
Region 20 update: Nothing to update at this point. Discussed the costs of the activity trips by activity. The board requested that Heather Okerlund and Superintendent Fahey work up a list of miles needed by program for the coming year so we can develop a base for the sports teams to work from for scheduling purposes.
Superintendents report: 17-18 school calendars. Superintendent Fahey said that they have added a professional development day on the 2nd of January and they are still looking at where to schedule the 2 SEOP and PD days. Cory Anderson asked the administrators about the PD days this year. USBA Conference. Superintendent Fahey asked about travel plans and the art that we’ll take to the meeting. Strategic plan. Superintendent Fahey said he’s asked the principals to get with their SCC’s and staff and get belief statements. Superintendent Fahey said that we’ll probably work on the board portion of it over the summer sometime. Emergency Action Plans. Superintendent Fahey said that this month they went over lock down and shelter in place procedures and they’ll continue to work on those each month. National Title I conference – Cherie Blackburn discussed their plans during the presentation. Superintendent Fahey reminded everyone that February 10th is Superintendents day on the hill February 17th is School Board Days on the hill and let everyone know about District day on the hill on February 24th. They want the district to come up with displays to display in the forum of the capital. Superintendent Fahey said that he is scheduled to be at the Title I conference at that time and wondered which meeting the board felt was priority. Curtis Whipple said he would be available up at the hill and April Torgerson said she could go also. Superintendent Fahey said that we were thinking about taking the student councils up to participate also. Intervention. Superintendent Fahey said we’re going to try and get a single intervention process at all of the schools. We’ll do that in preparation for building schedules for next year. Heather Okerlund said that we have preliminary plans back from NRCS for the track project and will be starting soon and hopefully have the project complete by February 17th. Heather Okerlund asked about credit card rewards and the board liked the idea of doing $25 gift certificates to the Bicknell Theater. Heather Okerlund shared some ideas for trying to increase lunch participation at Loa Elementary including paying for teachers lunches for two months and having some parent days.
BUSINESS ITEMS
Policies: First Reading: FHA Safe Schools. Superintendent Fahey went through some definition changes. Joni Taylor made a motion to approve the first reading of FHA. April Torgerson seconded. All in favor. FHAB Safe Schools Sexual Harassment. Superintendent Fahey said the policy adds a requirement to support the victim. Curtis Whipple made a motion to waive additional readings and approve FHAB. April Torgerson seconded. All in favor. GE School Community Councils. Curtis Whipple made a motion to approve the first reading of GE. April Torgerson seconded. All in favor. Policy DMD Employee Travel and Expense Reimbursement. Heather Okerlund described this possible new policy. April Torgerson made a motion to approve policy DMD with changes. Curtis Whipple seconded. Curtis Whipple clarified that the .14 cents per mile doesn’t encourage use, but it did allow employees to get reimbursed for costs. All in favor. CLL Activity trips. Discussed the possibility of allowing middle school students acting as managers to ride the bus to sports activities with high school students. Cory Anderson moved that we table changes to policy CLL until the next meeting and allow Heather Okerlund to get more clarification from UHSAA and input from the high school principal. Joni Taylor wanted to add that we’ve had the conversation multiple times about sponsoring middle school teams and we haven’t opened this up in the past. Joni Taylor seconded. All in favor. Second readings. BLC Hiring Committees. Curtis Whipple made a motion to waive additional readings and approve policy BLC. April Torgerson seconded. All in favor.
Extra-curricular stipend schedule amendment: April Torgerson made a motion to approve the revised extra-curricular schedule as proposed. Curtis Whipple seconded. All in favor.
AED Procurement: Cory Anderson made a motion to approve the Zoll AED Plus. April Torgerson seconded. Discussed possible additional donations and number of AEDs needed. Cory Anderson amended his motion to approve the purchase of 5 Zoll AED Plus. Curtis Whipple seconded. Discussed the timing on the donations and additional possible donations. Cory Anderson amended his motion to purchase 3 Zoll AED Plus with the money from Garkane/CoBank and if the additional funding becomes purchase 2 additional units. April Torgerson seconded. All in favor.
Approve new employees: Curtis Whipple made a motion to approve new employees Sherry Ekker, Kayse Barton, Trena Pikyavit, and Hope Hooley pending background checks. April Torgerson seconded. All in favor.
BOARD MEMBER ITEMS
April Torgerson – Said she had an issue with the use of the kitchens and asked about the policy. Also had a question about the new sound system in the gym. Said there may be some settings that need adjusted because the sound quality is poor. Heather Okerlund will follow up.
Joni Taylor – Wanted to say it’s been fun and wished everyone the best.
April Torgerson – Wanted to echo Jeff’s e-mail with a ‘shout out’ to Joni Taft and Lori Chappell for the Christmas Concert.
Cory Anderson – Wanted to bring up that there is a difference between closed meeting and executive session. We don’t technically go into executive session, only closed session, and only for very specific reasons. Also wanted to share something at the new board member training they went to, “Make sure that the water gets to the end of the row”. Whenever we make a policy or changes we need to make sure that everyone affected is notified of the change. Brought up that this years NSBA meeting is in Denver. He thinks the board could attend the conference and take the train from Green River.
Curtis Whipple made a motion at 10:05 pm to go into closed session for the purpose permitted by Utah Code Annotated Section 52-4-205(1)(a). Joni Taylor seconded.
Roll Call
Joni Taylor – Aye
April Torgerson – Aye
Curtis Whipple – Aye
Cory Anderson – Aye
Cory Anderson declared us back into open meeting at 11:23 pm.
Joni Taylor made a motion to adjourn. April Torgerson seconded. All in favor
Meeting adjourned at 11:23 pm.
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