November 16, 2016 Board Meeting Minutes

MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT THE DISTRICT OFFICE ON WEDNESDAY NOVEMBER 16, 2016 AT 6:00 PM.

THOSE PRESENT:

Cory Anderson – President
Curtis Whipple  – Vice President
Joni Taylor – Member
April Torgerson – Member
Jeffery Chappell – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator

Conducting:  Cory Anderson

ADMINISTRATION

Cory Anderson called the meeting to order.  He announced we would begin with the Pledge of Allegiance followed by a reverence from Joni Taylor. 

Curtis Whipple joined the meeting.

Cory Anderson wanted to congratulate the two board members that ran this year on winning their seats.

APPROVAL OF THE MINUTES:
Joni Taylor made a motion to accept the minutes.  Jeffery Chappell seconded.  All in favor.

FINANCIAL REVIEW

Heather Okerlund answered questions about the accounts payable and financials.

Curtis Whipple made a motion to accept the accounts payable.  April Torgerson seconded.  All in favor.

CITIZEN COMMENTS

None

INFORMATION ITEMS

April Torgerson made a motion to move the CUES report to the first item.  Joni Taylor seconded.  All in favor.

CUES Reports – Jason Strate:  Every year CUES prepares a document that summarizes what services they provide by district and they provide it to the Board, BA, and Superintendents.  Jason provided the report and went through the various services and softwares that CUES provides.  Also discussed the legislative session sponsored by CUES that some of the board members attended last month.  (Jeffery Chappell was excused during the conversation at 6:25 and rejoined the group approximately 30 minutes later).

Garkane award of check for AEDs:  Tracy Potter, Board Member, Garkane, came to present a check from Garkane and CoBank for the purchase of two AEDs.

Testing presentation ACT vs. SAGE:  Larry Bray and Shannon Robertson presented information to the board about the ACT vs. SAGE testing.  Discussed benefits and downsides to each and what they have seen in the classroom and during their teaching tenures. 

Region 20 update:  Mary Bray described what was going on in each of the sports this month.  She also brought up that the BOT (Board of Trustees for UHSAA) gets together tomorrow to determine regions and then we’ll find out if we are 1A or 2A.  Discussed the chances of being placed in each classification and the possible region and results of that decision. 

ESSA workgroup committees:  Discussed the committees and the process for signing up.  Cory Anderson asked everyone to commit to look at it before next month.

School reports:  Provided in the board packet.

Zero weight gain wellness challenge:  Discussed the wellness challenge for this month.

Superintendents report:  Reviewed the sample calendars for next year, calendar test 4 was the one the administrators preferred.  Discussed moving the two teacher work days from Wed/Thurs of the fair week in August to Monday/Tuesday. Discussed the new board member training meeting next month and the USBA conference in January.  Superintendent Fahey discussed the professional development that they have done the last few meetings.  Superintendent Fahey brought up that we need to update our five year strategic plan and get belief statements and translate those into missions and goals.  Cory Anderson and April Torgerson asked what the process was.  Superintendent Fahey said that the administration would get the belief statements from their SCC’s, their parents and their staff and then we would have a work meeting to discuss.  Superintendent Fahey said that there is a tabletop tomorrow night for the emergency training session at the high school and they’ll work out dates at that point.

BUSINESS ITEMS

Approve winter sports schedules and 150 mile contest forms:  April Torgerson made a motion to approve the winter sports schedules for 2016-2017.  Curtis Whipple seconded.  All in favor.

Computers for CTE lab at Wayne High School:  Superintendent Fahey discussed the new computers, we are moving from a PC lab to a Mac lab.  Superintendent Fahey said he was recommending the more expensive bid because the computers are faster and will last longer.  Curtis Whipple made a motion to approve the Apple bid for $29,975.  April Torgerson seconded.  All in favor.

Audit committee report and accept audit report for FY16:  Heather Okerlund went through the audit report, letters and management letter.  The audit committee also met on the 15^th with the audit partner and manager from Squire and Company.  Joni Taylor made a motion to accept the 2016 audit report.  Curtis Whipple seconded.  All in favor.

Policies:  First Readings:  FHABA Sex Offenders on District Property.  Curtis Whipple made a motion to waive additional readings and approve policy FHABA.  April Torgerson seconded.  All in favor.  Discussed policy BLC Hiring Committees.   Curtis Whipple moved for approve the first reading of BLC.  April Torgerson seconded.  All in favor.  Discussed policies CBG Contracts and Contract Limitations, CBH Interaction With Other Procurement Units, CBI Records of Procurement, CDA Procurement Protests, CDB Procurement Protests Appeals, CDD Procurement Violations and Offenses, CG School Plant, GA Public Information Program Public Records, all were updates due to law changes.  Curtis Whipple made a motion to waive additional readings and approve CBH, CBI, CDA, CDB, CDD, CG, GA, and CBG.  April Torgerson seconded.  All in favor.  Second readings:  DAGA Substance Abuse and Drug Free Workplace Policy.   Joni Taylor made a motion to waive the third reading of policy DAGA and approve.  April Torgerson seconded.  All in favor.  Third readings:  April Torgerson motioned to approve DBF, DHE, and DEDA.  Curtis Whipple seconded.  All in favor.

New hires:  Curtis Whipple made a motion to approve the new hires on the 11.16.16 list pending background checks.  Jeffery Chappell seconded.  All in favor.

BOARD MEMBER ITEMS

Curtis Whipple– The USBA committee approved Curtis’s appointment to the JLC (Joint Legislative Committee).   The Hanksville EMTs have committed to purchasing an AED.  Curtis Whipple also made contact with someone from AED Anywhere that may be able to assist us with financing and loan us some until we can get them purchased.

Jeffery Chappell – He thought the school play was great and there were a lot of kids who participated.  It was neat to have that tradition back in the schools.

April Torgerson – She was grateful to be reelected and she looks forward to serving the school district for four more years.

Joni Taylor – She was impressed with the choir that performed at PIE night.  They did a great job.  Mary Bray commented that they started the choir with 6 kids who didn’t fit anywhere else in the schedule and now they have over 40 students from transferring in.  Joni Taylor said she was also wondering about PIE night because it felt like participation has declined. 

Cory Anderson – Brought up the MBA and that everyone needs to make sure they get it done by December 1^st.  Cory Anderson said he wants to do a Christmas dinner right before the next board meeting at 4:30 at Sunglow.  Discussed that we still plan on meeting at the middle school at 2:00.  Cory Anderson wanted to commend everyone for being prepared and having devices and moving through the meeting well.  Cory Anderson said he and Dr. Fahey meet the Monday a week and a half before board meeting.  Cory Anderson said between now and next board meeting he would like to meet with Curtis Whipple and Shawn Davis and have a Wayne School District board member orientation.

April Torgerson made a motion to move into closed session at 9:36 pm for the purpose permitted by Utah Code Annotated Section 52-4-5(1)(a).  Curtis Whipple seconded.  Roll call:

Curtis Whipple - Aye
Jeffery Chappell - Aye
April Torgerson - Aye
Joni Taylor - Aye
Cory Anderson - Aye

Cory Anderson declared us back into open meeting at 11:42 pm.

Joni Taylor made a motion to adjourn.  Curtis Whipple seconded.  All in favor

Meeting adjourned at 11:42 pm.