October 12, 2016 Board Meeting Minutes
MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT WAYNE HIGH SCHOOL ON WEDNESDAY OCTOBER 12, 2016 AT 6:00 PM.
THOSE PRESENT:
Cory Anderson – President
Joni Taylor – Member
April Torgerson – Member
Jeffery Chappell – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator
ABSENT/EXCUSED:
Curtis Whipple – Vice President
Conducting: Cory Anderson
ADMINISTRATION
Cory Anderson called the meeting to order. He announced we would begin with the Pledge of Allegiance followed by a reverence from Jeffery Chappell.
APPROVAL OF THE MINUTES:
April Torgerson made a motion to accept the minutes for the September 7th and 21st, 2016 board meetings. Jeffery Chappell seconded. All in favor.
FINANCIAL REVIEW
Heather Okerlund answered questions about the accounts payable and financials.
April made a motion to accept the accounts payable. Joni Taylor seconded. All in favor.
Heather Okerlund went over the financials.
CITIZEN COMMENTS
Shawn Davis wanted to follow up on the issue of the Badger Den selling pizza at the concessions with no profit to the schools. He felt like the sports or function should get money back. Heidi Woolsey responded that the volleyball team said they were going to do concessions but they weren’t able to, and so it was a quick one time decision due to being in a bind. Mary Bray also voiced that it was a one-time solution. Shawn Davis said he felt that was okay as a one shot deal, just not as an ongoing arrangement.
Heidi Woolsey asked what the recommendation was when this happened. Cory Anderson responded that ultimately it is the administrators responsibility but we probably need a procedure for the exceptions. If we open it up to the public we need a procedure that is fair.
INFORMATION ITEMS
Region 20 update: Mary Bray said she didn’t have anything concrete yet and Heidi Woolsey said they wouldn’t know anything about the transfer rule until after December. We are right on the top edge of 1A and may end up at the bottom of 2A which could cause a number of changes. Also discussed Region 20 volleyball that will be held at the High School on the 21st and some of the impacts that may have at the school.
Baseball (Coach Ellett): Scott Ellett said he wanted to update the board on their season. They went 8 and 10 this year, only the second losing record since he started coaching in 2001.
Constitutional Amendment B: Reviewed the official wording and background information for Constitutional Amendment B provided on vote.utah.gov. Discussed it and the need to make sure everyone is aware of the positive impact to our school district it would have.
ESSA workgroup committees: No news yet. Will continue to watch for updates from the state.
Defibrillators in all schools: Cory Anderson said that Garkane partnered with CoBank and is giving the district $3,333 for defibrillators, we anticipate that will pay for two.
District Office Remodel: Heather Okerlund said we got no bids but we had two inquiries from large contractors. Cory Anderson thought that possibly moving it to a winter project would help. Decided to discuss again in the December board meeting.
Final October 1 Enrollment Count: Reviewed the final October 1 reports, we are down 21 students from last year. 12 are due to High Top closing, which doesn’t affect our district pupil funding, but is reflected in the count. 9 are due to a smaller Kindgergarten class this year of only 28. By comparison our preschool class this year is 39 and our senior class is 39.
School report – Wayne High School: Did a report during the staff meeting earlier.
Superintendent’s report: Got count for CUES legislative meeting on November 1. Superintendent John Fahey said that he received a GRAMA request for Human Sexuality Curriculum from a professor from the University of Utah. It appears he’s writing an article. Discussed the request and Superintendent John Fahey said he is getting a few last things and will respond. Superintendent John Fahey said he had a meeting with the sheriff’s office and hospital and they wanted an emergency action plan. He has drafted a policy that was provided for review and he and the administrators will keep working on them. Cory Anderson brought up that we need a lot of input from the administrators to make sure the plan will be actionable. All of the administrators have copies of the draft that they’ll be working on.
BUSINESS ITEMS
UCA Plan for 2016-2017: Superintendent John Fahey provided and explained the UCA plans that have been written. Basic goals include improving math and reading. No big changes from last year. April Torgerson made a motion to approve the UCA plan for 2016-2017. Jeffery Chappell seconded. All in favor.
Snow plow blade for maintenance: At our risk management meeting last month we identified slips and falls as a big concern last year. After discussion with maintenance we decided it would probably be worth getting a snow plow blade for one of the maintenance trucks that would help keep our pathways more clear and free up the maintenance staff more to work on the walkways. Jeffery Chappell made a motion to approve a purchase of a used snow plow blade up to a maximum of $4,500. Joni Taylor seconded. All in favor.
Computers for CTE lab at Wayne High School. Heather Okerlund said we are still looking at options and proposed that we hold off until next month.
Policies: Sex offenders on school property. Discussed an example and the state code regarding Sex offenders. Superintendent John Fahey will draft a policy for first reading next month. First Reading: Drug Policy: Reviewed a possible new drug policy. Joni Taylor made a motion to approve the drug policy as a first reading. April Torgerson seconded. All in favor. Policy FBA Admission and Attendance Eligibility: Superintendent John Fahey said change was law only. April Torgerson made a motion to waive additional readings and approve policy FBA. Jeffery Chappell seconded. All in favor. Policy FBB Admissions and Attendance Compulsory: Joni Taylor made a motion to waive the second and third reading and pass (approve) it. Jeffery Chappell seconded. All in favor. Policy FE Student Records: Superintendent John Fahey said that the revision adds a requirement to notify parents if we have a data breach. Cory Anderson motioned to waive the second and third readings and approve. Jeffery Chappell seconded. All in favor. Policy FEA Education and Family Privacy: The revision allows disclosure of psychological information in case of crisis. April Torgerson made a motion to waive second and third readings and approve policy FEA. Joni Taylor seconded. All in favor. Policies FGE Student Complaints and FI Student Fees Fines and Charges. Superintendent John Fahey said that the changes were all due to code changes. April Torgerson made a motion to waive second and third reading of policy GFE and FI and approve both. Jeffery Chappell seconded. All in favor. Overtime rule for nonexempt employees: Jeffery Chappell moved that we waive the second reading and move to third the overtime rule for non-exempt employees. April Torgerson seconded. All in favor. Second reading: DHA Orderly Termination: Joni Taylor made a motion to table changes to policy DHA. Jeffery Chappell seconded. All in favor. DBF Substitutes: April Torgerson made a motion to approve the second reading of policy DBF. Jeffery Chappell seconded. All in favor. DHE Employee Leave and Pay Policies: April Torgerson made a motion to approve the second reading policy DHE. Joni Taylor seconded. All in favor. Third reading: Policy DAD Employment. April Torgerson made a motion to approve policy DAD. Jeffery Chappell seconded. All in favor.
New Hires: April Torgerson made a motion to approve Michael Bray as a substitute. Jeffery Chappell seconded. All in favor.
BOARD MEMBER ITEMS
April Torgerson wanted to double check the dates for the November and December board meetings. November 16th at the District Office and December 14th at the Middle School.
Joni Taylor said she finished MBA level 2 and 3. Joni Taylor also expressed concerns about classifying students into ‘athletes’ and ‘non-athletes’ and the push to have them involved in specific activities. We need to help all of our students succeed in whatever they choose. We don’t need to push them to participate in certain things but provide opportunities to allow them to find things they enjoy.
Jeffery Chappell said that their new PA Daniel Palmer worked in the technology department in the Provo School District and was willing to offer some help if needed.
Cory Anderson said he wanted to encourage everyone to vote. Cory Anderson also said that last night at the school board candidate forum there was some discussion about homework. He said he would be interested to get more specific feedback from the administrators and Superintendent John Fahey.
Cory Anderson made a motion to move into closed session at 8:40 pm to discuss personnel in the manner permitted by Utah Code Annotated Section 52-4-5(1)(a). April Torgerson seconded. Roll call:
Joni Taylor - Aye
April Torgerson - Aye
Cory Anderson - Aye
Jeffery Chappell - Aye
Cory Anderson declared us back into open meeting at 9:55 pm.
April Torgerson made a motion to adjourn. Joni Taylor seconded. All in favor
Meeting adjourned at 9:55 pm.
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