August 10, 2016 Board Meeting Minutes
MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT THE DISTRICT OFFICE ON WEDNESDAY AUGUST 10, 2016 AT 6:00 PM.
THOSE PRESENT:
Cory Anderson – President
Curtis Whipple – Vice President
Joni Taylor – Member
April Torgerson – Member
Jeffery Chappell – Member
John Fahey – Superintendent
Heather Okerlund – Business Administrator
Conducting: Cory Anderson
ADMINISTRATION
Cory Anderson called the meeting to order. He announced we would begin with the Pledge of Allegiance followed by a reverence from Jeffery Chappell.
APPROVAL OF THE MINUTES:
Heather Okerlund mentioned a correction to the superintendent name at the top that she just noticed. Curtis Whipple moved to accept the minutes for the July 13, 2016 board meeting. April Torgerson seconded. All in favor.
FINANCIAL REVIEW
Heather Okerlund answered questions about the accounts payable and financials.
Curtis Whipple made a motion to approve the accounts payable. Joni Taylor seconded. All in favor.
Heather Okerlund said we didn’t have a financial report to review because we just finished the audit this morning. The auditors said we will probably have no findings, but we will be making some changes to our financial statements including recording restricted revenue as liabilities, and consolidating fund 23 and 72 into fund 10, as per the auditors recommendations.
CITIZEN COMMENTS
None
INFORMATION ITEMS
Athletic Director Stipend: Heidi Woolsey had questions about her specific responsibilities and the athletic director stipend. Discussed the issue and since the schedule is set for this year, Superintendent Fahey requested that she get with Mary Bray and said they will all go through the list of responsibilities to see if there is anything that needs changed.
Next steps for voted local levy: Freedom Kezos came to present what ideas she had for the voted local levy and what she was working on. Will keep working on more materials and being very public with them.
District office remodel: Superintendent Fahey brought up a previous conversation about increasing the size of the boardroom by knocking out the wall and moving the Superintendent’s office up to the kitchen area so it was in the same area as the other offices. Cory Anderson said he felt it was long over due. Curtis Whipple felt like moving the Superintendent upstairs was a higher priority than the boardroom. Jeffery Chappell agreed. We will put an notice in the paper that we are soliciting bids for the project.
Field grading and drainage update. We have a kickoff meeting on August 17th at 9:00 am with NRCS to discuss the next steps for the project.
Defibrillators in all schools: Cory Anderson said Garkane was committed to purchase one defibrillator and they found a company that would match it. Jeffery Chappell said he would look into seeing if the clinic could donate one. Heather Okerlund said she thought we could probably come up with the money for two if we can get the other three donated.
Electronic payments at schools: We are going with a company called Instant Payments, there is no cost to the district or schools, but the parents have the option to pay online with a credit card or E-check for registration and school lunch. Fees do apply that the parents would have to pay. It’s only an option though; they can continue to pay at the school office. We are not pushing people to pay online, just giving them the option.
School board calendar: Superintendent Fahey is proposing a school board calendar that follows the school year calendar and having some of the meetings out at the school so that the administrators can present a report of their schools in the building.
BUSINESS ITEMS
Approve new high school Trustlands plan: The original Wayne High School Trustlands plan had some time for an aide to do communications with parents and a full time sub and they are replacing it with technology professional development for teachers. April Torgerson made a motion to approve the new high school Trustlands plan. Curtis Whipple seconded. All in favor.
Approve new fee schedules. Lance Peterson said they reviewed their fee schedule in an effort to see if there were ways they could reduce or eliminate some of the fees and were proposing reducing some. Mary Bray had also reviewed their fee schedule and was proposing some increases and some decreases. Discussed the various class fees and reasons for them. Curtis Whipple made a motion to approve the WMS fee schedule. April Torgerson seconded. All in favor. Curtis Whipple made a motion to approve the WHS fee schedule. Jeffery Chappell seconded. All in favor.
Approve Heather Okerlund to make one transfer per month to/from the money market account to/from the checking account: Curtis Whipple made a motion to approve Heather Okerlund to make one transfer per month to/from the money market account to/from the checking account. Jeffery Chappell seconded. All in favor.
Ratification of bus loan at Cache Valley Bank: April Torgerson made a motion to ratify the bus loan in the amount of $100,218 with Cache Valley Bank with Cory Anderson and Heather Okerlund as signors. Curtis Whipple seconded. All in favor.
Policies: First Reading: Curtis Whipple made a motion to approve the first reading of DAD Employment. Joni Taylor seconded. April Torgerson wondered about being more specific in the policy. Superintendent Fahey read a line from another policy about teachers professionally standing out from the students and said he would add that for the next reading. All in favor. Curtis Whipple made a motion to waive the first and second reading and approve policy BM Charter School Sponsorships. Jeffery Chappell seconded. All in favor. April Torgerson made a motion to approve the first reading of FDA Health Requirements Vision Screening. Cory Anderson proposed to amend the motion and waive the first and second readings and approve policy FDA. Jeffery Chappell seconded. All in favor. Joni Taylor made a motion to waive the first and second readings and approve policy FDACA Medical Treatment DNR Directives. Curtis Whipple seconded. All in favor. April Torgerson made a motion to waive second and third readings and approve procurement policies CB Procurement, CBA General Procurement Policies, CBB Awarding Contracts by Bidding, CBD Awarding Contracts by Request for Proposals, and CBE Small purchases. Joni Taylor seconded. All in favor. Second reading: Curtis Whipple made a motion to approve the second reading of CLL Activity Trips. April Torgerson seconded. All in favor. Curtis Whipple amended his motion to waive the third reading and approve policy CLL. Joni Taylor seconded. All in favor.
New Employees: April Torgerson made a motion to approve Rick McCartney as a part time PE teacher, Amanda Wilson and Randi Deem as substitute teachers, Tony Jackson, as an assistant football coach, Kristin Fillmore as a counseling aide, and Jana Alexander, Jamie Beecher, Scott Gatchell, Iris Peterson, and Melissa Edwards as aides. All pending background checks. Jeffery Chappell seconded. All in favor.
Letters of resignation: Jeffery Chappell read a letter of resignation from Serena Leavitt. Curtis Whipple read a letter of retirement from Nadalee Blackburn. April Torgerson made a motion to approve the letters of resignation. Curtis Whipple seconded. All in favor.
BOARD MEMBER ITEMS
April Torgerson was wondering about what everyone was planning to do for door to door for the tax levy. She also said she wouldn’t be able to be here for the November 9th board meeting but could make it on the 16th. We’ll move the meeting to the 16th.
She also asked about opening institute attendance. Cory Anderson will not be able to make it. Curtis Whipple will represent the board and say a few words. April Torgerson said she would be there, Jeffery Chappell said he might be able to make it.
Jeffery Chappell said that the entities in the county want to do a mass casualty training and they would like to involve the schools. They are scheduled to meet on August 22nd to discuss it and then do a tabletop discussion on another day to be determined. They want to do the actual event the first of October at the high school. Superintendent Fahey will work with them on it.
Curtis Whipple said he thought that possibly the Hanksville EMT’s might purchase a defibrillator to donate and then maybe the group of doctors in Torrey (that a citizen brought up earlier as an idea) would match and donate one. Jeffery Chappell said he thought the clinic could donate one and possibly two.
Joni Taylor said the sidewalk to the baseball field was very nice but the fence is falling in one spot at the top. Mary Bray said she would follow up with Shane. They did get the speaker system up in the high school gym and it’s working well.
Cory Anderson said he wouldn’t be able to be to board meeting on September 14th. April Torgerson proposed moving the September meeting to the 7th. Cory Anderson asked about the issue with desks at Loa Elementary and Superintendent Fahey said it was taken care of. Cory Anderson also said he liked the work that Freedom and Heather did on the Voted Levy.
April Torgerson wanted to make sure we got the administrator school letters in the board book for next month.
Curtis Whipple made a motion to go into executive session at 9:20 pm to discuss personnel in the manner permitted by Utah Code Annotated Section 52-4-5(1)(a). Jeffery Chappell seconded. Roll call:
Jeffery Chappell - Aye
Curtis Whipple - Aye
Cory Anderson - Aye
Joni Taylor - Aye
April Torgerson - Aye
Cory Anderson declared us back into open meeting at 10:30 pm.
April Torgerson made a motion to adjourn. Joni Taylor seconded. All in favor.
Meeting adjourned at 10:30 pm.
- Last updated on .
- Hits: 1740