June 8, 2016 Board Meeting Minutes
MINUTES OF THE MEETING OF THE BOARD OF EDUCATION FOR WAYNE SCHOOL DISTRICT HELD AT THE DISTRICT OFFICE ON WEDNESDAY JUNE 8, 2016 AT 6:00 PM.
THOSE PRESENT:
Cory Anderson – President
Curtis Whipple – Vice President
Joni Taylor – Member
April Torgerson – Member
Jeffery Chappell – Member
Burke Torgerson – Superintendent
Heather Okerlund – Business Administrator
Conducting: Cory Anderson
ADMINISTRATION
Cory Anderson called the meeting to order. He announced we would begin with the Pledge of Allegiance followed by a reverence from Joni Taylor.
APPROVAL OF THE MINUTES:
Curtis Whipple moved to accept the minutes for the May 4, 2016 board meeting. April Torgerson seconded. All in favor.
FINANCIAL REVIEW
Heather Okerlund answered questions about the accounts payable.
Curtis Whipple motioned to pay the bills. Joni Taylor seconded. All in favor.
Waiting on reviewing the financial reports until later in the meeting with the budget.
CITIZEN COMMENTS
Taralyn Roderick said that her son CJ will be a sophomore this year and she was concerned that he was told by teachers that our school wouldn’t be accredited if we didn’t do well on testing. She expressed concern about why we are having an issue with our high school being accredited. Superintendent Torgerson clarified that there is a component of assessment to the accreditation process and if a lot of students opt out it could have an affect on accreditation. Discussed SAGE testing and what options the school and district has with the recent changes. Taralyn Roderick also expressed concern about the lack of music, drama, language, and computer education programs offered at the high school. She said she knew that we are short on funds, but sports in the county take a lot of money and she doesn’t think we need to fund any more sports than we already are because she wants that money going towards classes. She wants the students to be able to compete in the universities and wants to continue to see education as the top priority.
INFORMATION ITEMS
Field Grading and Drainage Plans: The board reviewed the plans provided by Savage Surveying for the work on the track at the high school. Superintendent Torgerson described what the NRCS is proposing for flood control on the track at the high school. They have agreed to fund the project as they have designed it and have approved the district for $50,000 of which they will pay 75% and we are required to pay 25%. If we decide to do a more costly solution they will still only contribute the 75% of $50,000 or $37,500.
Superintendent’s report: ESSA Seminar. Curtis Whipple said he could possibly attend the ESSA seminar. No other board members would be able to. July goal setting meeting. Decided to have the goal setting meeting at 9:00 a.m. on July 27th. Discussed inviting Richard from USBA down for the board evaluation. SAGE Results. Superintendent Torgerson reviewed the results for this fiscal year, noting that we had an increase in secondary math. Discussed potential reasons for the increase. Compensation package. The certified and non-certified personnel accepted the compensation package offered so there is no need for negotiation meetings this year.
Defibrillators in all schools: Jeffery Chappell said he wanted to make sure we had defibrillators in all of the schools. Currently we have one at the high school and one at the middle school. The board discussed that they would like to have one each in the gyms at the high school and middle school, one close to the offices at each of the four schools, and one at the district office. This would be five more we would need to purchase. Curtis Whipple, Cory Anderson and Jeffery Chappell had ideas for some outside sources of funds that they thought might be available to help pay for the equipment that they would check into. Heather Okerlund will look into the cost and see if there are any on state contract.
BUSINESS ITEMS
Accept bids: Summer carpet. Jeffery Chappell read a bid from PenScott Flooring for $12,384, Joni Taylor read a bid from InteriorWorx for $12,941 and April Torgerson read a bid from Loa Builders for $11,318.59. Joni Taylor made a motion to accept the low bid from Loa Builders for $11,318.59. Jeffery Chappell seconded. All in favor. Demolition for storage building in Hanksville: Joni Taylor read a bid from SCS for $3,500. Curtis Whipple stated that he wanted to let everyone know he is related to the individual that will be doing the work. April Torgerson made a motion to accept the bid from SCS in the amount of $3,500. Jeffery Chappell seconded. Curtis Whipple abstained. Cory Anderson, Jeffery Chappell, April Torgerson, and Joni Taylor in favor.
Approve 6:00 p.m. change in board meeting start time: April Torgerson made a motion to change board meeting start time from 4:00 p.m. to 6:00 p.m. Joni Taylor seconded. All in favor.
Approve Jeffery Chappell as a signor on the bank account: April Torgerson made a motion to approve Jeffery Chappell as a signor on the bank account. Curtis Whipple seconded. All in favor.
Authorize Heather Okerlund to make an unclaimed property claim from the state Unclaimed Property Division: Discussed the unclaimed property, at this time the amount is unknown, but there is something with the state from Voya Financial that is considered unclaimed property. Curtis Whipple made a motion to authorize Heather Okerlund to pursue the unclaimed property from the state. Joni Taylor seconded. All in favor.
Policies: WMS retention policy. Discussed the legal opinion that was received. Discussed putting the policy in place at the start of the coming school year but leaving the old policy in place for the previous school year. Curtis Whipple made a motion to clarify the approval of the policy to become effective in the 2016-2017 school year. Joni Taylor seconded. All in favor. Personal technology devices. Superintendent Torgerson discussed the legal opinion that we received regarding the sale of Ipads. Curtis Whipple made a motion that the sell and disposal of technology devices be adopted as procedure. Jeffery Chappell seconded. All in favor. DG Educator Evaluations. Superintendent Torgerson noted that this policy will be changing next year due to new legislation and described the changes. April Torgerson made a motion to waive the third reading and approve policy DG. Curtis Whipple seconded. All in favor. EEB Instructional resources. Superintendent Torgerson said he was proposing that we wait on this policy until we’ve had time to present it to the public. Curtis Whipple made a motion to table further discussion of EEB. April Torgerson seconded. All in favor. Joni Taylor wanted to make a comment that they spent a lot of time on this policy when we put the 1:1 initiative in but this is good updated information. EHA Graduation. Curtis Whipple made a motion to waive the third reading and approve policy EHA. April Torgerson seconded. All in favor. April Torgerson made a motion to approve the Special Ed policies. Joni Taylor seconded. All in favor. DEB retirement. Discussed the policy and potential alternatives. Curtis Whipple made a motion to approve phasing out policy DEB as outlined on the policy, which would have it phase out over three years and terminate for school year 2019-2020. April Torgerson seconded. All in favor. DFD Continuing education. Superintendent Torgerson described the changes that were made to this policy. Cory Anderson made a motion to table policy DFD until next meeting to ensure more time for review. Curtis Whipple seconded. All in favor.
Approve WMS administrator: Last year we approved Lance Peterson as the interim administrator for only one year. Joni Taylor made a motion to approve Lance Peterson as the administrator at the middle school. April Torgerson seconded. All in favor.
April Torgerson motioned to move approval of new employees until after executive session. Curtis Whipple seconded. All in favor.
Curtis Whipple made a motion to move approval of the budgets until after executive session. April Torgerson seconded. All in favor.
BOARD MEMBER ITEMS
Cory Anderson provided an article about the teacher shortage and the key performance indicator (KPI) survey that USBA provided for the next board evaluation. The board discussed it and decided to have it sent out in the next week so that Richard will have the results before our July meeting.
Joni Taylor asked Superintendent Fahey to please invite his wife to have lunch with the group during the goal setting meeting on the 27th. She also asked if there was something wrong with the sprinklers at Loa because it looked terrible. Superintendent Torgerson said it was probably because Shane was out of town last week, but he’s back and aware of the issue.
Jeffery Chappell said that the Entrada board wants him to head up a youth education initiative. They can help with programs in music, science, and entrepreneurship. They also want to help with economic growth in the county. The board discussed possible ways the schools could get involved.
Joni Taylor said that there was a collegiate robotics competition down at the MARS station and she wondered about having our student attend that in the future. The board discussed the possibilities of doing something with students and robotics, something at the Hanksville-Burpee Dinosaur Quarry, or an arts in the park workshop or something similar.
April Torgerson asked if Utah opted in on the transgender bathroom lawsuit. Yes we did. Discussed the potential impact of the transgender movement on our schools in the future.
Joni Taylor made a motion to go into closed session at 8:35 p.m. Curtis Whipple seconded. All in favor.
April Torgerson - Aye
Curtis Whipple - Aye
Cory Anderson - Aye
Joni Taylor - Aye
Jeffery Chappell - Aye
BUSINESS ITEMS
Approve FY2015-2016 budget: Curtis Whipple made a motion to approve the revised budget for 2015 and 2016. Joni Taylor seconded. All in favor. April Torgerson made a motion to pay, out of undistributed reserves, $99,000 for Title I expenditures, $19,000 of prior year retirement adjustments, and $22,000 for textbooks . Joni Taylor seconded. All in favor.
Approve FY2016-2017 budget: April Torgerson made a motion to approve the 2016-2017 budget. Jeffery Chappell seconded. All in favor. April Torgerson made a motion to approve the changes to the ETI director salary schedule with step 1 at $45,000. Curtis Whipple seconded. All in favor.
Approve new employees: Curtis Whipple made a motion to approve the recommended ETI director, Andrea Peterson. Joni Taylor seconded. All in favor.
Superintendent Fahey said he was planning on attending the superintendent’s meeting this month and he wanted to trade that week for the first week in July and his start date would be July 11, 2016.
April Torgerson made a motion to adjourn. Joni Taylor seconded. All in favor.
Meeting adjourned at 10:35 p.m.
PRESIDENT OF THE BOARD BUSINESS ADMINISTRATOR
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